Assistant/Associate Dean for Academic Affairs - CCOM

The Chicago College of Osteopathic Medicine is currently hiring for an Assistant/Associate Dean for Academic Affairs.  This is a non-tenured position responsible for assisting the Dean of CCOM with administration of the Chicago College of Osteopathic Medicine.  Rank of Assistant/Associate Dean is dependent upon administrative leadership experience.


Educational Goals:

  • Works with the Dean to establish and achieve the educational goals of MWU/CCOM.


  • With the Associate Dean of Clinical Education and the Associate Dean for Interprofessional Education, oversees the educational curriculum for OMS I – IV students promoting integration of the basic and clinical sciences across all courses.
  • Promotes innovation in the educational curriculum.
  • Analyzes performance data for trends to prepare necessary changes in curriculum and to prepare for successful performance on COMLEX-USA and on clinical rotations.
  • Manages preparation of OMS I and II block schedules and room scheduling.


  • Monitors student progression primarily for OMS I and II classes.
  • Conducts and supervises student academic tracking and academic counseling.
  • Conducts student focus groups.
  • Monitors and manages students and their schedules while on leaves of absence.
  • Oversees the Extended Studies Program.
  • Advises students on scholarship and fellowship applications.
  • Oversees COMLEX-USA Level 1 and 2 preparation and Dean’s approval for each student to sit for the boards.
  • Counsels students who have failed COMLEX-USA Level 1 and/or Level 2, and develops and monitors a remediation plan.
  • Working with the Registrar, oversees the accuracy of student transcripts.
  • Working with the Assistant to the Dean, ensures the accuracy of the graduation approval process.


  • Serves as a liaison to basic and clinical sciences faculty for any and all concerns related to the delivery of the curriculum.
  • May chair the Promotions Committee.
  • Works with Course Directors to manage student schedules and transcripts for summer remediation courses.
  • Recruits and trains faculty COMCoaches.


  • Monitors compliance with all regulatory agencies and accrediting bodies.
  • Prepares reports for all such agencies and bodies.
  • Maintains records necessary for proper oversight.
  • Attends all COCA meetings in order to maintain a current understanding of the focus and expectations of standards.


  • Oversees examination preparation and analyzes examination performance, as needed.
  • Oversees all aspects of the NBOME process for COMLEX-USA, COMATs and COMSAEs.
  • Oversees the Medical Student Performance Evaluation program.
  • Develops and periodically reviews the assessment processes for student performance.
  • Prepares the Academic Assessment Plan annual report for approval by the Dean.
  • Monitors COMAT administration and performance, reporting cumulative results to Clinical Department Chairs and the Associate Dean of Clinical Education.
  • With the Associate Dean of Clinical Education, oversees and participates in the CCOM Assessment of Mission Process

Research and scholarly activity:

  • Assists in grant writing and promotes research by faculty and students.
  • Conducts educational research and presents findings at national meetings and/or via published manuscripts.
  • Seeks collaboration with like-minded educators at other academic institutions to promote best practices in osteopathic medical education.


  • Monitors and updates the college catalog, procedures and manuals
  • Participates in the development and monitoring of the strategic plan.
  • Participates in Dean’s advisory and planning meetings
  • Promotes good working relationships with other colleges at MWU.
  • Serves in ex officio capacity on CCOM committees.
  • Attends local, regional and national meetings that are osteopathic and/or educational in focus.
  • Participates in national organizations, seeking to serve actively on committees that promote the specific goals of that organization and provide benefit to the osteopathic medical education community.
  • All other duties as assigned by the Dean.


This job directly supervises the Dean’s Office Assessment Manager in the management of student academic counseling, career decision-making for students, CV and personal statement review, all NBOME functions and residency advising.  This job indirectly oversees the Administrative Coordinator in the MSPE preparation process and the audit of the MSPE process. 


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 


The Assistant/Associate Dean for Academic Affairs is either a doctoral level academician OR a graduate of a College of Osteopathic Medicine who has completed a post-graduate residency and is certified in the appropriate specialty by the AOA.  If a physician, this position requires 5 years practice experience. Prior administrative medical education experience for 3 years is also required. The applicant may be tenured or non-tenured faculty.


Ability to read, analyze, and interpret the most complex documents.  Ability to respond effectively to the most sensitive inquiries or complaints.  Ability to write speeches and articles using original or innovative techniques or style.  Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups and/or boards. Must have familiarity and working knowledge of education resource and management systems and Microsoft Office/Adobe programs (such as Word, PowerPoint, Excel).


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to finger, handle or feel; and talk and hear.  The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


 The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually moderate.

Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws, including 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/).  Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.

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